Invoice 14 Days Overdue: Email Templates for Freelancers

At 14 days overdue the friendly "just checking in" phase is over. The client has seen at least one reminder, and the invoice is now drifting toward the bottom of their pile. This is the point to get specific: name the amount, the days overdue, and a new pay-by date, and make paying a single click. Stay polite, but stop sounding like it is optional.

What changes at two weeks overdue

• Lead with the facts: invoice number, amount, original due date, and "now 14 days overdue".
• Give one clear new date (for example, 5 business days out) instead of "as soon as possible".
• Ask a direct question they must answer: "Can you confirm it will be paid by [date]?"
• Re-attach the invoice and the payment link every time. Never make them search for it.

Before you hit send

• Check the invoice actually reached the right person (and was not stuck in AP approval).
• Look at your contract for a late fee clause. Mention it only if it is written down.
• Send it early in the week, in the morning, when inboxes get cleared.
• Put the next step in your calendar now: a follow-up call or final notice at 21 to 30 days.

Free template 1: Firm second reminder

Replace every [bracket] before sending.

Hi [Client Name],

I am following up on invoice [Invoice #] for [Amount], which was due on [Due Date] and is now 14 days overdue.

I have attached it again here, and you can pay by card or bank transfer at this link: [Payment Link].

Could you confirm it will be paid by [New Pay-By Date]? If something is holding it up on your side, just let me know what it is and I will help sort it out.

Thanks,
[Your Name]

Free template 2: Direct ask with a pay-by date

Replace every [bracket] before sending.

Hi [Client Name],

I have not received payment for invoice [Invoice #] ([Amount], due [Due Date]) and have not heard back on my earlier reminder.

Please arrange payment by [New Pay-By Date] using this link: [Payment Link].

If you need to split it into two payments or need anything from me (a W-9, PO number, or an updated invoice), reply today and I will send it straight away.

Best,
[Your Name]

Free template 3: Loop in accounts payable

Replace every [bracket] before sending.

Hi [AP Contact or Client Name],

I am reaching out about invoice [Invoice #] for [Amount], issued to [Company Name] on [Invoice Date] for [Project Name]. It was due on [Due Date] and is now 14 days past due.

[Client Name] (copied here) approved the work on [Approval Date]. The invoice is attached, and payment can be made here: [Payment Link], or by bank transfer to [Bank Details].

Could you let me know the expected payment date, or anything missing that is holding it up?

Thank you,
[Your Name]

Free sample: try one email from the full pack before you buy.

Free mini-pack: 3 more follow-up templates (HTML + PDF), no signup.

Related guides

• Invoice 7 days overdue
• Second payment reminder email
• Invoice 30 days overdue
• Emailing accounts payable about an unpaid invoice
• Late fee reminder email

Not legal advice. These are practical communication templates for freelancers and small service businesses. For disputed or large debts, talk to a lawyer in your jurisdiction.