Invoice 30 Days Overdue: Email Template That Gets a Payment Date

At 30 days overdue, a polite nudge has usually already gone out. This email shifts from "just checking" to a specific ask: a confirmed payment date this week, with every detail they need to pay in one step.

Free template

Replace every [bracket] before sending.

Send this once your soft reminders have gone unanswered or unpaid.

Hi [Client Name],

Invoice [Invoice #] for [Amount] ([Project / Deliverable]) was due on [Due Date] and is now 30 days past due. I have not seen payment or a scheduled date yet.

Could you reply today with the date payment will go out? If anything is holding it up (PO, vendor setup, a correction), tell me and I will fix it the same day.

Pay here: [Payment Link]
Invoice attached again for convenience.

Thank you,
[Your Name]
[Your Business]

What changes at 30 days

• Stop assuming it is an oversight. Ask directly for a payment date.
• Restate amount, invoice number, original due date, and how many days it is past due.
• Include the payment link and invoice PDF again so nobody has to dig.
• Mention late fees only if they are in your signed terms.
• Copy accounts payable if you have the contact; it is normal at this stage.

If they reply with an excuse

Thank them, ask for one concrete date, and confirm it in writing. If they ask for more time, offer a short payment plan with dates (see the payment plan email) instead of an open-ended extension.

Free mini-pack: 3 more follow-up templates (HTML + PDF), no signup.

Related guides

• Invoice 60 days overdue email
• Second payment reminder email
• Payment plan email for overdue invoice
• Late fee reminder email
• Client not responding to invoice

Practical communication guidance only, not legal advice. Payment terms, late fees, and collection options depend on your contract and jurisdiction.