Overdue Invoice Follow-Up Sequence (Day 1 to Final Notice)

Chasing payment works best as a short sequence, not one angry email. Use the same facts every time, escalate clarity (not volume), and decide your next step before you name it.

Free template (week-late step)

Replace every [bracket] before sending.

Hi [Client Name],

Invoice [Invoice #] for [Amount] ([Project / Deliverable]) was due on [Due Date] and is now [X] days past due.

Please reply with the payment date, or tell me what is blocking it so I can help.

Pay here: [Payment Link]

Thank you,
[Your Name]
[Your Business]

Suggested cadence

1. Day after due: Soft check-in. Assume it slipped.
2. ~7 days late: Restate amount + link; ask for a date (template above).
3. ~14–30 days: Firmer ask; copy AP if you have it.
4. ~60 days: Document prior dates; set a short deadline.
5. Final notice: Name one real next step (pause work, payment plan, small claims) only if you will do it.

Keep a paper trail

• Save send dates for every reminder.
• Use the invoice number in every subject line.
• Confirm any promised date in writing.

Free mini-pack: 3 more follow-up templates (HTML + PDF), no signup.

Related guides

• How to follow up on an unpaid invoice
• Invoice 30 days overdue email
• Invoice 60 days overdue email
• Final notice before collections email
• Payment reminder subject lines

Practical communication guidance only, not legal advice. Payment terms, late fees, and collection options depend on your contract and jurisdiction.