Overdue Invoice Email to an International Client: Templates for Cross-Border Payments

Hi [Client Name],

I hope all is well in [Client City]. A quick reminder that invoice [Invoice #] for [Currency] [Amount] for [Project Name] was due on [Due Date].

To make payment simple, here are the options:
- Card or online payment: [Payment Link]
- Bank transfer: [Bank Name], account [Account Number / IBAN], SWIFT/BIC [SWIFT], account holder [Your Legal Name]

Please note the invoice is in [Currency], and transfer fees are [paid by the sender / shared], so the full [Currency] [Amount] should arrive.

If it is already scheduled, just send me the expected payment date. Thank you!

Best regards,
[Your Name]

Hi [Client Name],

I am following up on invoice [Invoice #] for [Currency] [Amount], now [Days] days overdue. I know international payments can get held up, so I wanted to check whether anything is blocking it on your side.

If it helps, I can:
1. Send a W-8/W-9 or other tax or vendor form your finance team needs.
2. Re-issue the invoice with your PO number or company tax ID.
3. Accept payment through [PayPal / Wise / card link] instead of a bank wire: [Payment Link].

Could you reply with the payment date, or let me know which option works best?

Thanks,
[Your Name]

Hi [Client Name],

Invoice [Invoice #] for [Currency] [Amount] is now [Days] days past its due date of [Due Date]. I have followed up on [Reminder Dates] and have not received payment or a confirmed date.

Please pay the full balance by [Final Deadline] using [Payment Link] or the bank details on the invoice. If I do not receive payment or a written payment plan by then, I will [pause all current work / apply the late fee in our agreement / pursue the balance formally], as set out in our agreement dated [Agreement Date].

I would much prefer to settle this quickly and keep working together.

Regards,
[Your Name]
[Business Name] · [Time Zone]