Multiple Unpaid Invoices: One Clear Follow-Up Email for Freelancers

If several invoices are open, separate reminder threads get confusing fast. One email that lists every open invoice, the total, and a single ask for a payment date is easier for the client to act on and easier for you to track. Keep the tone calm and factual. You are clearing the board, not escalating yet.

What to put in a multi-invoice email

• A short table or bullet list: invoice number, amount, original due date, and days past due for each open invoice.
• A clear total of everything still owed.
• One question: when can the full balance (or a first installment) be paid?
• Re-attach every open invoice or include one payment link that covers the total if your processor allows it.

If only part gets paid

• Send a thank-you that names what cleared, then list what is still open.
• Do not restart the whole sequence from scratch; continue from the remaining balance.
• If they want a payment plan, confirm amounts and dates in writing before you stop following up.

Free template 1: Open-balance summary

Replace every [bracket] before sending.

Hi [Client Name],

I wanted to send one clear note on the invoices that are still open:

- Invoice [Invoice #1] for [Amount 1], due [Due Date 1] ([N1] days past due)
- Invoice [Invoice #2] for [Amount 2], due [Due Date 2] ([N2] days past due)

Total outstanding: [Total Amount]

I have attached both invoices. You can pay here: [Payment Link].

Could you confirm a date when the full balance will be paid?

Thank you,
[Your Name]

Free template 2: Propose one pay-by date

Replace every [bracket] before sending.

Hi [Client Name],

Following up on the open invoices below (total [Total Amount]):

- [Invoice #1] — [Amount 1] (due [Due Date 1])
- [Invoice #2] — [Amount 2] (due [Due Date 2])

Please pay the full balance by [Pay-By Date], or reply with a date that works on your side.

Payment link: [Payment Link]

Thanks,
[Your Name]

Free template 3: One paid, others still open

Replace every [bracket] before sending.

Hi [Client Name],

Thanks for paying invoice [Paid Invoice #]. That cleared [Paid Amount].

Still open:

- Invoice [Invoice #] for [Amount], due [Due Date]

Remaining total: [Remaining Total]. Payment link: [Payment Link].

When can the remaining balance be paid?

Best,
[Your Name]

Free sample: try one email from the full pack before you buy.

Free mini-pack: 3 more follow-up templates (HTML + PDF), no signup.

Related guides

• Invoice not paid in full
• Second payment reminder
• Payment plan for overdue invoice
• How to follow up on an unpaid invoice
• Client owes money: what to email

Not legal advice. These are practical communication templates for freelancers and small service businesses. For disputed or large debts, talk to a lawyer in your jurisdiction.