Kickoff Email After Deposit Received

The deposit cleared. Send a short kickoff email the same day: thank them, lock the start date, name the first deliverable, and remind them how the next invoice works. This sets the payment rhythm before anyone is late.

Free template: deposit received + kickoff

Replace every [bracket] before sending.

Hi [Client Name],

Deposit of [Deposit Amount] for [Project Name] is in. Thank you.

Start date: [Start Date]
First milestone / deliverable: [Milestone] by [Date]
How we'll work: [1–2 sentences on check-ins / approvals]

Next invoice: [Next Amount or %] due [Next Due Date / on milestone approval], pay link will go out with the invoice.

If anything changed on scope or contacts for billing (AP email, PO number), reply here so we stay aligned.

Looking forward to it,
[Your Name]
[Your Business]

Why send this the same day

• It confirms the money landed (avoids “I thought I paid” confusion later).
• It ties the next invoice to a date or milestone while goodwill is high.
• It captures AP details before the project contact disappears into Slack.
• It creates a paper trail for scope and timing without a long SOW rewrite.

What to attach or link

• Receipt or paid invoice PDF for the deposit
• Shared folder or project brief link
• Calendar invite for the kickoff call, if you have one

Free mini-pack: 3 more follow-up templates (HTML + PDF), no signup.

Related guides

• Deposit not paid: email before you start work
• Polite reminder to pay a deposit
• When to send your first invoice
• Follow-up when the contract isn't signed
• Freelancer invoice email templates

Practical communication guidance only, not legal advice. Deposit and refund terms depend on your contract and jurisdiction.