Demand Letter for an Unpaid Invoice: Email Templates for Freelancers

Dear [Client Name],

This letter is a formal demand for payment of [Amount] owed by [Company Name] to [Your Business Name] for [Project Name], completed on [Completion Date] under our agreement dated [Agreement Date].

Invoice [Invoice #] was due on [Due Date]. I sent reminders on [Reminder Dates] and have not received payment or a reason for non-payment.

Please pay the full amount of [Amount] by [Deadline Date] using [Payment Link] or bank transfer to [Bank Details].

If payment is not received by that date, I intend to [refer this to a collections agency / file a claim in small claims court] without further notice.

Sincerely,
[Your Name]
[Your Business Name]
[Contact Details]

Dear [Client Name],

Invoice [Invoice #] for [Invoice Amount] was due on [Due Date] and remains unpaid after [Days Overdue] days.

Under section [Section #] of our signed agreement, late payments incur [Late Fee Terms]. As of today, the late fee is [Late Fee Amount], making the total due [Total Amount]. A breakdown is attached.

I am requesting payment of [Total Amount] by [Deadline Date] here: [Payment Link]. If the original [Invoice Amount] is paid in full by that date, I will waive the late fee.

If I do not receive payment or a response by [Deadline Date], I will take the next steps available to me to recover the debt.

Sincerely,
[Your Name]

Dear [Client Name],

I have tried to resolve the unpaid balance of [Amount] for [Project Name] on [List of Contact Dates], including my demand letter of [Demand Letter Date]. I have not received payment.

This is my final request before I file a claim in [County/Court Name] small claims court for the full amount plus filing costs, as allowed.

To avoid this, please pay [Amount] by [Final Deadline] at [Payment Link], or reply by that date with a written payment plan I can agree to.

I would much prefer to settle this directly.

Sincerely,
[Your Name]