Client Wants More Revisions Before Paying: Email Templates for Freelancers

"We will pay once these last changes are done" can be fair or it can be scope creep wearing a disguise. Start by sorting the requests: anything that misses what you agreed to deliver is yours to fix. Anything new or beyond the revision rounds you included is extra work, and the original invoice is still due. These templates help you say that clearly and kindly.

Sort the requests first

• Open your proposal or contract and check what was promised and how many revision rounds were included.
• Mark each request as a fix (it does not match the brief or there is a bug or error) or a change (new idea, new direction, extra rounds).
• Fix genuine misses fast and without arguing. It earns goodwill and removes the reason to delay payment.
• For changes, quote them separately, and ask for the original invoice to be paid on its terms.

Keep it from dragging on

• Put the list of agreed fixes in writing and ask the client to confirm it is complete.
• Give a delivery date for the fixes and a pay-by date for the invoice in the same email.
• If the client keeps adding items after each round, point back to the confirmed list.
• If it turns into a real dispute about quality, offer one written compromise and a deadline rather than endless rounds.

Free template 1: Fixes vs. new changes

Replace every [bracket] before sending.

Hi [Client Name],

Thanks for the feedback. I went through each item against our [proposal / contract]:

Included fixes (I will have these done by [Date]):
- [Fix 1]
- [Fix 2]

New changes (outside the agreed scope / [N] included revision rounds):
- [Change 1]
- [Change 2]
I can do these for [Price] or [Hourly Rate], ready by [Date]. Just say the word.

Invoice [Invoice #] for [Amount] covers the agreed work and is due [Due Date]: [Payment Link].

Could you confirm the fixes list above is complete?

Thanks,
[Your Name]

Free template 2: Fixes done, invoice still open

Replace every [bracket] before sending.

Hi [Client Name],

The fixes we agreed on are done:
- [Fix 1]
- [Fix 2]

Updated version: [Link].

That completes the agreed scope, so invoice [Invoice #] for [Amount] is now due. You can pay here: [Payment Link].

If you would like the extra changes we discussed, I am happy to start on those as a separate quote once this invoice is settled.

Best,
[Your Name]

Free template 3: Another round requested after sign-off

Replace every [bracket] before sending.

Hi [Client Name],

Happy to keep improving this. These latest requests are new compared to the list you confirmed on [Date], so I will treat them as a small add-on:

- [Request 1]
- [Request 2]
Estimate: [Price], ready by [Date].

The original invoice [Invoice #] for [Amount] covers work already delivered and approved. Please pay it by [Pay-By Date]: [Payment Link].

Reply "go ahead" and I will schedule the add-on.

Thanks,
[Your Name]

Free sample: try one email from the full pack before you buy.

Free mini-pack: 3 more follow-up templates (HTML + PDF), no signup.

Related guides

• Scope creep: extra work email
• Client disputed the invoice
• Confirm quote changes by email
• Client says they will pay when the project is done
• Final invoice after project complete

Not legal advice. These are practical communication templates for freelancers and small service businesses. For disputed or large debts, talk to a lawyer in your jurisdiction.